Entry changes including Substitutions

Runners will be able to change their entries – seeding updates, upgrades and substitutions (if all available entries have sold out). These changes can only be done between 15 January and 20 February or (5 March online only) – NO CHANGES whatsoever will be permitted after this date.  Please note that NO DOWNGRADES from the Ultra to the Half Marathon will be entertained whatsoever.

Please take note that this has closed for the 2013 Event.

Upgrades

Runners that have entered the Half Marathon can upgrade to the Ultra Marathon IF they have qualified and belong to an athletics club. The cost is R185 and can be done by downloading the re-entry form and following the instructions

The Re-entry Form needs to be filled in; proof of payment of the upgrade fee of R185 attached and this posted to the Two Oceans Marathon, PO Box 2276, Clareinch, 7740 to reach us no later than 20 Feb or faxed to: 021 671 6892.  Online runners can still upgrade themselves until 5 March.

Substitutions

It is the runner's responsibility to find a suitable substitute - both if you are not running or want to run. One can only substitute a runner in the same race – i.e. a Half Marathon entry can only be substituted by someone that wants to participate in the Half Marathon. Please note that substitutions will only be done if 11 000 entries in the Ultra Marathon has been reached.  Substitutions will be allowed in both the Trail Runs.

The Substitution Process

This process needs to be followed from a medical safety point so as not to invalidate captured data, used by Disaster Management Services on race day. The cost for substitution is R80 and can only be done until 5 March. Other costs may apply (cost of an electronic timing chip, temporary licence fee in the Half Marathon, etc.).

The Entered Runner (to be substituted)

Runners that cannot run need to logon into the online system and click on 'manage my entries' and then click on ‘substitute me’. An e-mail with a voucher key will be forwarded to you which you need to give to the person that is taking over your entry. Please note that you are ONLY parting with your entry; the timing chip and T-shirt(s) will be yours to collect. The entry fee of the original entrant will NOT BE REFUNDED under any circumstances.

The New Runner (taking over the entry)

It is incumbent on a runner to find someone that is unable to run in order to take over that person's entry. The entered runner is required to pass on to the new runner a voucher key to enable them in taking over their entry. This is done by logging onto the online system and clicking on ‘Substitution’. After you inserted a valid voucher number, the system will prompt you for your personal and race related information. Please follow the process until you get to the confirmation screen.

Those with no internet access can download the Re-enty form. This needs to be filled in; proof of payment of the substitution fee of R80 attached and this posted to the Two Oceans Marathon, PO Box 2276, Clareinch, 7740 to reach us no later than 5 March.

Take Note

All rules, terms and conditions that apply for the original race entry also apply for substitutions. Runners substituting in order to run the Ultra Marathon must have qualified and belong to an athletics club in order to substitute.

Seeding Updates

Seeding updates for both the Half and Ultra Marathon are free of charge. Please logon to the online system and update your seeding with the name, date and distance of the race and the time you ran with a website address where we can verify your new time.

These changes can only be done between 15 January and 20 February 2013 or (5 March online only).

Those with no internet access can download the Re-entry Form. The filled in form can be post to the Two Oceans Marathon, PO Box 2276, Clareinch, 7740 to reach us no later than 20 February or faxed to: 021 671 6892.